Reading Oracle ULA Audit Issues in 2024 will be helpful for customers who are looking to certify (exit) or renew their ULA.
Also, while it is not news that Oracle is known for conducting rigorous license audits to ensure compliance with their licensing agreements, they are even more aggressive when it comes to Oracle Unlimited License Agreements (ULAs).
The specific Oracle ULA Audit Issues in 2024 that organizations should be aware of:
Usage of products that are not in the ULA
ULAs always specify the products that can be used. If an organization uses products outside the scope of the ULA, it can result in non-compliance issues during an audit (unless they have earlier separate entitlements).
It’s essential to understand the limitations and restrictions of the ULA and use the covered products accordingly.
Failure to Report Changes:
If there are changes in the organization’s IT environment, such as mergers, acquisitions, or changes in infrastructure, and these changes are not reported to Oracle, it can lead to discrepancies during an audit.
It’s crucial to keep Oracle informed of any changes that might impact license requirements that are linked to the Oracle ULA license terms.
Failure to Reconcile with ULA Terms
The terms of a ULA may include specific conditions and requirements for reporting and reconciliation. Failure to adhere to these terms can result in compliance issues during an audit.
It’s important to understand and follow the procedures outlined in the ULA.
Changes in Deployment Practices
Changes in deployment practices, such as virtualization or cloud migration, can impact compliance.
It’s essential to ensure that changes in the IT environment are accounted. While not all of these changes may need to be reported to Oracle, it is important to account for them and be audit ready.
Inaccurate License Position Assessment
Organizations need to regularly assess their license position to ensure compliance. If there are errors or inaccuracies in these assessments, it can lead to non-compliance findings during an audit.
Incomplete License Inventory
In continuation with the above on Inaccuracy of License Position, maintaining an accurate and up-to-date inventory of Oracle licenses is essential.
If there are gaps or inaccuracies in the license inventory, it can lead to compliance issues during an audit.
Usage Tracking Complexity:
ULAs cover a wide range of Oracle products, and accurately tracking the deployment and usage of each product can be complex. Organizations need to understand the differences in the behavior of different products when installed and used while tracking the license deployment.
Misunderstanding ULA Exit Requirements
Exiting a ULA involves a specific process outlined in the agreement. If an organization fails to follow the correct procedures, it may face challenges during an audit. Understanding the ULA exit requirements and planning accordingly is crucial to avoid compliance issues.
Proper documentation is crucial. If an organization lacks comprehensive documentation, Oracle may assume the worst-case scenario during an audit, potentially leading to over-licensing claims.
Understanding the Value of Oracle ULA
It is useful for customers to understand the value of the Oracle ULA. This is explained in the diagram below:
How we can help
Engaging with licensing experts and legal counsel can also help navigate the complexities of Oracle licensing and reduce the risk of compliance issues during the ULA audit in case you are looking to certify the ULA or renew it.
Our team of Oracle licensing experts is led by our CEO Sheshagiri Anegondi (Sheshu). He is amongst the foremost Oracle License Experts globally.
About Rythium Technologies
Rythium Technologies is a leading provider of software license management (LMS) services. We help our clients reduce their software costs, manage their IT assets, and achieve compliance. Our Oracle LMS services include: Oracle ULA services, Java License Advisory, Oracle license audit defense, Oracle contracts management and Software Procurement consulting. We have worked on more than 200 Oracle license management projects in the past 7 years.
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