Checklist to do Oracle ULA Certification
There are 5C’s of Oracle ULA Certification. This can act as a checklist to prevent you from making costly mistakes.
5C’s of Oracle ULA Certification are:
- Contract Review
- Count the license deployment
- Comply with the ULA terms. Remediation & Rebalancing
- Count the deployment again
- Send the Certification documents to certify the ULA
Oracle ULA Contract Review
This is the first C of the 5C’s of ULA Certification.
A thorough review of the Oracle ULA Ordering Document, OMA amendments, and all included annexures is essential. This review should encompass:
- Language: Ensure that all terminology is clear and consistent.
- Licensing Policies: Understand the specific licensing policies for each product.
- Usage Rights: Identify any special usage rights or restrictions.
- Deployment and Usage Restrictions: Review limitations on deployment and usage.
- Certification Restrictions: Assess any constraints related to certification processes.
- Support Costs and Contract Terms: Analyze support costs and contract terms.
- Non-Contractual Obligations: Consider industry standards and your current deployment status.
- Future Obligations: Be aware of any future commitments or terms.
License Counting
This is the second C of the 5C’s of ULA Certification.
Accurate license counting is crucial for ULA compliance. Conduct a comprehensive enterprise-wide discovery to:
- Encompass All Deployments: Identify all Oracle software installations, including on-premises and cloud environments.
- Catalog Oracle Products: Identify and catalog all Oracle products, versions, and deployment details.
- Verify License Entitlements: Ensure that license entitlements align with current deployment status.
- Document Non-Standard Configurations: Document any custom configurations that may impact licensing.
- Assess Compliance Posture: Evaluate overall compliance based on discovery findings and ULA terms.
Comply: Compliance Remediation and Rebalancing
This is the third C of the 5C’s of ULA Certification.
You should be becoming compliant with the Oracle ULA contractual obligations by Remediation and Rebalancing of Deployments. This will ensure compliance by addressing any discrepancies between actual usage and licensing entitlements.
This process involves several key activities:
- Remediation is Addressing Non-Compliance: Identify any areas where your actual usage exceeds your licensing entitlements. Develop a remediation plan to address these discrepancies, which may include purchasing additional licenses or adjusting usage to align with contractual obligations.
- Rebalancing is Optimizing Deployments: Evaluate your current deployments to identify opportunities for optimization. This may involve consolidating resources, decommissioning unused software, or reallocating licenses to better align with business needs.
Count Again: Conduct a Post-Remediation Verification
This is the fourth C of the 5C’s of ULA Certification.
After remediating and rebalancing your Oracle deployments, it is crucial to conduct follow-up discoveries to verify the effectiveness of your compliance efforts. This step is essential for becoming ready for the ULA Certification
Certify: Certification Readiness & Documentation
This is the fifth C of the 5C’s of ULA Certification.
With thorough preparation and remediation, you can approach Oracle ULA certification with confidence. The certification process typically involves:
- Declaration of Deployments: Provide a comprehensive declaration of all Oracle software deployments, including:
- Inventory of Products
- Deployment Locations
- Usage Metrics
- Potential License Audit: Oracle may conduct an audit to verify the information provided.
- Review of Documentation: Oracle will review your documentation to confirm accuracy and completeness.
- Interviews and Discussions: Oracle auditors may engage with your team for additional information.
By following these steps, you can ensure that your organization is well-prepared for Oracle ULA certification and avoid potential penalties or forced ULA renewals.
What are the timelines of Oracle ULA Certification
We provide one-time licenses assessments as well as Annual/Bi-Annual Assessment Services. We have helped more than 150 customers certify their Oracle Unlimited License Agreement (ULA).
You might want to read more about our CEO Sheshagiri Anegondi. He is one of the foremost Oracle license experts globally. You can contact him for a deeper understanding of Oracle licensing.
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